Section 1. Content of Individual Folder.

An individual folder shall be established for each tribal member. This folder shall contain the following items:
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(a) Application form
(b) Family tree
(c) Birth certificate
(d) Correspondence
(e) Copy of resolutions affecting enrollment
(f) Death certificate
(g) All other documentation on the person pertinent to member in the tribe.
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Section 2. Access to Records.
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(a) Information in individual folders shall be considered confidential. It shall not be available to anyone except that individual member (or his or her parent or guardian) and to the Enrollment Officer and staff, Enrollment Committee members, and Tribal Council members when such examination is necessary in considering enrollment decisions.
(b) An adopted person’s eligibility for enrollment is determined through one or both of the biological parents. Documentary evidence submitted to support an adopted person’s application for enrollment must show relationship to the biological parent through whom eligibility for enrollment is determined. The information concerning adopted persons shall be recorded as confidential and shall not be made public to any other person. This information shall be contained in locked file cabinets, and adequate safeguards shall be installed to ensure that the confidentiality of these records shall not be violated.

[Legislative History: Enacted by Resolution No. 97-23, 7/16/1997]

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